Autonomous
Gym Management
Use your existing video cameras to monitor gym member attendance, automate payment tracking, and send timely reminders for renewals or outstanding dues
using our AI Video Surveillance automation.
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AI Video Surveillance for Gyms
Effortless Member Tracking, Automated Payments, and Instant Reminders for Enhanced Efficiency and Member Engagement.
Access Control
We use automated tracking to securely monitor member access, log attendance, and streamline administrative tasks like reminders and payment alerts.
Streamlined Ops.
Using our automatic workflow you can efficiently coordinate the operations without any effort, while improving productivity and reducing human errors.
Better Experience
Providing members with a seamless, personalised, and convenient experience that enhances their satisfaction and engagement with the facility.
Use Case: Implementing AI-Powered Gym Management with Seamless Onboarding and Automation
Background
A large gym facility sought a solution to reduce unpaid memberships, improve member tracking, and streamline operational and reporting processes. Leveraging AI-powered video surveillance, the gym was able to enhance access management, automate reminders and payments, and generate insightful reports to optimize member engagement and staff efficiency.
A large gym facility sought a solution to reduce unpaid memberships, improve member tracking, and streamline operational and reporting processes. Leveraging AI-powered video surveillance, the gym was able to enhance access management, automate reminders and payments, and generate insightful reports to optimize member engagement and staff efficiency.
1. Onboarding
During onboarding, the gym's existing camera system was seamlessly integrated into the AI Video Surveillance platform without requiring any additional hardware.
The setup process included establishing connections to access points and key areas throughout the facility to ensure full visibility and automated tracking of all gym members as they entered and exited the premises.
The setup process included establishing connections to access points and key areas throughout the facility to ensure full visibility and automated tracking of all gym members as they entered and exited the premises.
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2. AI Training
Following onboarding, the AI system underwent a training phase to learn how to distinguish authorized members from unauthorized entrants.
Facial recognition was used to identify current members and log their activity, while the system flagged individuals without memberships for further review. This training period ensured the AI could accurately monitor member attendance and security in real time.
Facial recognition was used to identify current members and log their activity, while the system flagged individuals without memberships for further review. This training period ensured the AI could accurately monitor member attendance and security in real time.
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3. Automations
With the AI surveillance system fully operational, various automated processes were set in motion:
• Payment Reminders: The AI triggered automated reminders for members with upcoming dues or overdue payments, sent directly via email, text message, or in-app notification, significantly reducing the rate of unpaid memberships.
• Access Control: Unauthorized individuals attempting to access the facility triggered alerts for gym staff, enabling quick responses and preventing entry.
• Renewal Notifications: Members approaching the end of their membership period received reminders with renewal options, helping to ensure continuity and reducing member churn.These automations drastically reduced administrative burdens on gym staff, improved payment compliance, and allowed staff to focus on member engagement.
• Payment Reminders: The AI triggered automated reminders for members with upcoming dues or overdue payments, sent directly via email, text message, or in-app notification, significantly reducing the rate of unpaid memberships.
• Access Control: Unauthorized individuals attempting to access the facility triggered alerts for gym staff, enabling quick responses and preventing entry.
• Renewal Notifications: Members approaching the end of their membership period received reminders with renewal options, helping to ensure continuity and reducing member churn.These automations drastically reduced administrative burdens on gym staff, improved payment compliance, and allowed staff to focus on member engagement.
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4. Reporting
The AI platform generated detailed, real-time reports, providing insights into:
• Hourly Attendance Patterns: Data on peak and off-peak times allowed the gym to optimize staffing and resources.
• Member Frequency Tracking: Identifying high-usage members versus low-usage members helped the gym offer targeted promotions, encourage engagement, and understand retention patterns.
• Revenue Projections: The system analyzed payment statuses and provided revenue projections based on current memberships, helping management make informed budgeting and growth decisions.
• Hourly Attendance Patterns: Data on peak and off-peak times allowed the gym to optimize staffing and resources.
• Member Frequency Tracking: Identifying high-usage members versus low-usage members helped the gym offer targeted promotions, encourage engagement, and understand retention patterns.
• Revenue Projections: The system analyzed payment statuses and provided revenue projections based on current memberships, helping management make informed budgeting and growth decisions.
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Outlines & Benefits
Key Benefits
• 30% Reduction in Unpaid Memberships: Automated reminders and payment notifications drastically reduced the rate of overdue payments and unpaid memberships, ensuring better cash flow and financial stability.
• Streamlined Operations: With member tracking, access control, and notifications fully automated, the gym saw a 40% decrease in time spent on administrative tasks.
• Enhanced Reporting Accuracy: Real-time attendance and financial reports provided data-driven insights, enabling managers to make more precise decisions on staffing, promotions, and budgeting.
Conclusion
By implementing AI Video Surveillance, the gym achieved a significant improvement in operational efficiency, reduced unpaid memberships, and enhanced reporting capabilities. The automation of reminders, member tracking, and reporting allowed the gym to refocus its resources on member experience, ultimately leading to a more engaged and financially stable membership base. The AI system proved invaluable in helping the gym streamline operations, increase revenue stability, and provide a better, data-informed environment for both staff and members.
